While wedding season is still a few months away, now is actually the best time to plan for warm weather nuptials. That’s because during the doldrums of winter vendors including caterers, florists and photographers are more available to meet with brides-to-be.
“During the busy season from April until October vendors could be working five out of seven days a week with four weddings in one weekend,” says Morgan Holland, owner of event planning firm, Soirees.
But before you pick up the phone, wait. Planning a wedding is a lot more complicated than booking a florist. Knowing what to do -and when to do it- can save time, money and frustration.
If an “I do” is in your future, peruse these expert tips so on the big day you’re not stuck saying, “I wish.”
Start with a list
Your guest list will determine your venue and budget, so nailing down a number is the first step to success. To give your guests plenty of elbow room you should allow 25 to 30 square feet per person according to wedding planning website, The Knot. While that might sound generous, it will accommodatethings like tables, bustling waiters, the band and dance floor space. Remember, too, that wining and dining your guests will account for almost half of your wedding expenses. So if you can’t have your wedding cake and eat it too, decide early whether you’ll choose between inviting all of your long-lost high school friends or buying the extravagant wedding gown of your dreams.
Location, location, location
Venues book months in advance, so location is one of the first decisions you need to make. It will not only affect ordering invitations, but might determine which vendors you’ll use since some places have pre-approved lists. Before you book, know that there’s more to consider than just pretty scenery. Think about how accessible your reception site is and whether or not you should provide transportation, which can be costly. If you dream of an outdoor setting, bear in mind how Mother Nature might affect your guests. You might need to provide some creature comforts such as bug repellent, sunscreen, outdoor heaters or fans.
Look for inspiration everywhere
Everyone wants a storybook wedding, but you don’t want your big day to feel like it was ripped from the pages of the latest wedding magazine. Instead of spending hours looking online or through magazines, think of what makes you and your betrothed unique. Original and personal touches that reflect both of your personalities will make your nuptials stand out from others. Incorporate pictures or references to activities you and your honey like to do, says Holland. For example, one of her clients passed out as favors individual packets of dry pasta with the recipe for their grandmother’s famous pasta sauce, with a note explaining its significance. “Touches like that help guests walk away thinking they know a little more about the couple,” says Holland.
Don’t rely on family or friends as vendors
Friends and family are often more than willing to help, but think long and hard before booking them as your florist, caterer or photographer, warns Holland. Enlisting their help means they often can’t participate fully in special events, plus you have less control if they decide to leave early or imbibe. “If they’re professionals you can consider it, but you really want them to enjoy themselves,” says Holland.
Confirm everything twice:
Vendors get busy and information can get lost, so it’s crucial to double-confirm last minute details as your big day approaches. Holland recommends touching base 30 days before the big day to ask whether they have questions, confirm arrival times and directions, and settle any balances due. One week out, confirm those same details in order to minimize day-of hiccups.
After tying the knot in June, Jericka and Matthew Holcomb celebrated with a reception at Chester Frost State Park Pavilion